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Sapratu
Topical / Agreement
GENERAL INVENTORY USAGE REGULATIONS
Approved by the decision of the Board of “Tent of Event Baltic LLC” No.01/2014. of 01.03.2014.
1. Explanation of the terms used herein
T4EB - „Tent for Event Baltic” LLC, the Inventory Lease provider and the Performer of the Works.
Customer – an individual or a legal entity entering the Inventory rent contract on its own behalf or on behalf of any other person.
Cost estimate – a document of a certain form containing the provisions of the Inventory rent contract and certifying the execution of the Inventory rent contract.
Remuneration – the rent payable by the Customer to T4EB for the usage of inventory in the amount stipulated in the Inventory rent contract.
Loss – condition of the Inventory, which implies that the cost of repairs/recovery thereof as may be required to eliminate the damage done thereto exceeds 70% of the value of the Inventory.
Value of the Inventory – purchase value of the Inventory according to the accounting data by T4EB.
Rent – provision of the Inventory for use on a fee basis.
Inventory – the goods owned or possessed by T4EB, including tents, furniture and any other equipment provided by T4EB and received for use by the Customer for Remuneration pursuant to the Inventory rent contract as it is executed.
Works – the services associated with the usage of the inventory – transportation, delivery, assembly, installation, dismantlement, etc. of the Inventory provided by T4EB.  
2. Subject matter of the contract
2.1. The subject matter of the contract is the Inventory specified in the Cost estimate and the Works.
2.2. The Inventory includes all the elements, materials, details and fixtures required for the usage thereof, including the integral components of the Inventory not regarded to separately in the Cost estimate.
2.3. The Inventory provided for use by the Customer and the content of any Works incidental to the usage thereof within the boundaries of each specific Inventory Rent transaction is recorded in the Cost estimate, which, having been bilaterally signed, shall be regarded to as the Inventory rent contract and represent the entire scope of agreement between the parties as pertains to the rent of the Inventory and the performance of the Works.
2.4. The provision of the Cost estimate – rent proposal to the Customer by T4EB shall be regarded to as a formal offer that the Customer may accept or reject at its own discretion. Reticence on the part of the Customer may not be regarded to as an accept.

3. Work performance procedure
3.1. T4EB shall preform any Works incidental to the usage of the Inventory at the site and within the period of time specified by the Customer and recorded in the Cost estimate.
3.2. Delivery of the Inventory to the site of transfer thereof to the Customer and the performance of the Works will be commenced after the Cost estimate is bilaterally signed. T4EB shall not be liable to reimburse the Customer for any costs as may be incurred by the Customer through the inaction of T4EB in case the Customer has not accepted the Cost estimate – rent proposal provided by T4EB or in case the Cost estimate regarding a specific site or object has not been signed by both parties.
3.3. T4EB shall ensure the performance of the Works required for the usage of the Inventory by taking the entire scope of actions, procedures and measures comprising the Works independently and consequently. T4EB shall perform the Works in observation and compliance of the effective regulatory acts of the Republic of Latvia as well as any lawful orders and directions issued by owners, possessors or users of the sites and objects; with utmost accuracy and without any detriment to the Customer or to any third parties.
3.4. In case any actions on the part of the Customer are required in the course of the Inventory rent and/or the performance of the Works, the parties shall agree to perform the required actions within the shortest terms possible, as it may depend on each party separately, with no malevolent procrastination of the terms of such actions.
3.5. The Customer shall solve any issues, claim or conflict situations involving third parties as may arise during the performance of the Works, at the site or the objects, as well as those related to the performance of the Works at a specific site or object, independently, notifying T4EB thereof.
3.6. In case any circumstances or reasons not reasonably known to the parties upon bilateral signature of the Cost estimate and being a potential cause of rendering the performance of the Works at a specific site or object impossible within the mutually contracted term  arise or are revealed in the course of performing the Works at a specific site or object, T4EB shall inform the Customer thereof immediately upon becoming aware of these. In this case, T4EB and the Customer shall assess such circumstances and reasons and agree on the ulterior Work performance procedure at a specific site.

4. Delivery of the Inventory to the Customer
4.1. The Inventory and any Works at a specific site or object incidental thereto are delivered to the Customer within the term specified in the Cost estimate.
4.2. On the day when the Inventory is delivered to the Customer and any works incidental to the usage of the Inventory are completed (except for dismantlement), the Customer must sign the respective Inventory acceptance statement, otherwise T4EB shall be entitled to draw the respective acceptance statement and sign it unilaterally; this statement shall be binding for the Customer, entailing all the respective legal consequences.
4.3. The Customer assumes the responsibility for the loss of the Inventory, theft thereof or any damage thereto upon bilateral signature of the Inventory acceptance statement (or on the Inventory delivery and Work performance term specified in the in the Cost estimate, in case the Customer has not signed the Inventory acceptance statement).
4.4. By signing the Inventory acceptance statement, the parties confirm that the Inventory and any part (detail, component, element, accessory, etc.) thereof is in good technical and visual condition and matches the functions thereof, and that the Customer has no claim against T4EB regarding the condition of the Inventory.
4.5. By signing the Inventory acceptance statement, the Customer confirms that it has received all the information regarding the regulations and procedure for using the Inventory from T4EB.

5. Delivery of the Inventory to T4EB
5.1. The Customer must return the Inventory received from T4EB back to T4EB within the term and at the site provided for by the Cost estimate. In case the Cost estimate provides for no other Inventory delivery site, the Customer must return the Inventory to T4EB at the work performance site/object.
5.2. The Customer must return the Inventory, informing an executive of T4EB thereof and signing the respective Inventory acceptance statement, otherwise T4EB shall be entitled to draw the respective acceptance statement and sign it unilaterally; this statement shall be binding for the Customer, entailing all the respective legal consequences.
5.3. In case the Customer leaves the Inventory unattended at the Work performance site or object or within the territory adjacent to T4EB premises without reconciliation and without informing an executive of T4EB thereof, it shall be considered that the Customer has not returned the Inventory to T4EB until the moment when T4EB accepts the Inventory back with no objections. Until the Inventory is returned, the Customer remains responsible for the loss of the Inventory, theft thereof or any damage thereto, and in case of any losses the Customer shall be liable to reimburse T4EB for the losses incurred by the latter.
5.4. In case the Customer fails to return the Inventory to T4EB against the respective Inventory acceptance statement, T4EB shall be entitled to lodge a claim regarding the composition and/or condition of the Inventory against the Customer within 10 (ten) business days of the Inventory return and/or Work performance (dismantlement) term specified in the Cost estimate by submitting the respective written statement of claim regarding any defects, incompleteness, damage or loss identified by T4EB to the Customer, and the Customer shall be liable to reimburse T4EB for the losses incurred by the latter within the term, in the scope and according to the procedure provided for by the aforementioned statement of claim, unless agreed otherwise by the parties.
5.5. In case T4EB does not send the claim to the Customer within the term specified in clause 5.4 of these regulations, it shall be considered that T4EB has accepted the Inventory with no objections.

6. Other liabilities of T4EB
6.1. T4EB hereby confirms that it shall have the Works performed by qualified and knowledgeable personnel and experts.
6.2. T4EB hereby confirms that any data included in the Cost estimate – rent proposal will be true and sufficient for the Customer to assess the adequacy of the respective proposal to the actual situation at a specific Work performance site or object, the anticipated scope of the Inventory and the Works and the total cost thereof.
6.3. T4EB shall ensure the delivery of the Inventory recorded in the Cost estimate and the performance of the Works independently, with its own efforts, experts, transport and other resources.
6.4. T4EB shall maintain the Work performance site and the adjacent territories in a clean and orderly state and ensure the removal of any waste produced during the performance of the Works (if any). T4EB shall not be liable to ensure waste removal and clean up the Work performance site after the Inventory usage term expires, unless such waste occurs as a result of the performance of the Works.
6.5. T4EB hereby confirms that it is a competent expert in the performance of the Works and thereby has all the specific knowledge, experience and skills to have the most adequate, harmless and safe measures or Work performance technologies selected and used in the course of every stage of the performance of the Works.
6.6. T4EB assumes no responsibility for the tent fixtures included in the Inventory and is entitled to dismantle the tents before the Inventory usage term expiry date specified in the Cost estimate in case the wind in the vicinity where the respective event is being held exceeds 15 metres a second according to the data provided by the Latvian Hydrometeorological Agency. Tent dismantlement may commence upon receipt of the Customer’s consent. In case the Customer does not consent to the dismantlement of the tents in the circumstances provided for by this clause, it shall be held responsible for any losses caused to T4EB or any third party in this regard.

7. Other liabilities of the Customer
7.1. The Customer must accept the Inventory and the Works, provided that these are performed in accordance with the specific Cost estimate.
7.2. The Customer must return the Inventory to T4EB within the term specified in the Cost estimate and in accordance with the procedure provided for by these regulations.
7.3. The Customer must pay T4EB for Inventory rent and the performance of the Works in accordance with the specific Cost estimate.
7.4. The Customer shall treat the Inventory with care, shall not have it damaged and will return it back in a condition not worse than it was upon the delivery of the Inventory to the Customer.
7.5. The Customer shall reconcile the Work performance time and procedure with the owner, possessor or manager of the Work performance site or object, as well as with any government or municipal authorities, if necessary, on its own account; thereby, the Customer assumes the sole responsibility for any claims that any third party may have in regard to the Work performance time and procedure.
7.6. In case the performance of the Works or the access to the Work performance site requires short-term usage of any real property located in the immediate vicinity of the Work performance site, the Customer shall have the reconciliation for using such territory obtained on its own account and in a timely manner.
7.7. The Customer shall ensure the connections to any communications required in order to use the Inventory and pay for the usage of any services provided by third parties on its own account.
7.8. The Customer is not entitled to make any improvements to the Inventory or to incur any expenses demandable of T4EB for that purpose without the prior consent of T4EB.

8. Remuneration and the procedure of payment thereof
8.1. The amount of remuneration payable to T4EB for the rent of the specific Inventory and the performance of the Works is determined in the respective Cost estimate as agreed by the parties.
8.2. The procedure of paying the remuneration is determined as agreed by the parties separately for each specific case and included in the respective invoice issued by T4EB pursuant to the executed Cost estimate.
8.3. Unless provided for otherwise by the invoice for the Inventory rent, the Customer must have the entire amount due to T4EB for the Inventory rent and Work performance paid to T4EB in advance within 10 (ten) days of the receipt of the respective invoice, but no later than the Inventory delivery and Work performance (installation) term specified in the Cost estimate.
8.4. T4EB is entitled to rent the Inventory out to the Customer and commence the performance of the works (installation) only after having received the Remuneration in full to the T4EB’s settlement account, unless agreed otherwise by the parties.
8.5. In case the Customer and T4EB agree on the full or partial prepayment of the Remuneration, in case of a breach of the term of payment thereof the Customer shall be liable to pay a penalty of 1% of the total amount of the Remuneration as specified in the Cost estimate a day to T4EB.

9. Validity of the contract and the procedure of termination thereof
9.1. The Inventory rent contract takes effect upon bilateral signature of the Cost estimate, provided that the Remuneration is paid within the term and in the amount specified in the Cost estimate or the invoice issued by T4EB in accordance with a specific Cost estimate.
9.2. The Inventory rent contract shall be effective until the Inventory is returned to T4EB and the Works (dismantlement) are performed, unless provided for otherwise by the Cost estimate.
9.3. The parties may amend the Inventory rent contract or terminate that as mutually agreed. Any amendments to the executed Cost estimate must be documented in writing.
9.4. The contract expires after the liabilities undertaken by the parties under the Inventory rent contract have been completely discharged.

10. Other provisions
10.1. The parties shall settle any disputes related to the Inventory rent contract through bilateral negotiations. In case the parties are unable to negotiate an agreement within 15 days, the dispute shall be submitted for consideration by the court according to the procedure provided for by the effective regulatory acts of the Republic of Latvia.
10.2. Having entered the inventory rent contract, the Customer confirms that it allows T4EB as a system administrator, recipient of personal data and personal data operator to process its personal data, including sensitive personal data and personal identification codes pursuant to the provisions of the Personal Data Protection Law and other regulatory acts effective in the Republic of Latvia.
10.3. These regulations apply to the Inventory rent contracts made on or after 01.03.2014, unless agreed otherwise by the parties in the Inventory rent contract.